eFLOW for Sharepoint

Microsoft SharePoint provides a platform for controlling the management, sharing and archiving stages of the information lifecycle. The eFLOW for SharePoint suite of products extends this functionality to provide automation for capturing content and simplicity for finding content.

Site Taxonomy

SharePoint content is organised into a taxonomy that can be configured to meet the needs of the business. The taxonomy consists of sites/workspaces, which reflect the logical groups of information (e.g. division/department/activity) and libraries for holding content.

Content Types

Content Types empowers Information Managers to define the attributes and behaviour of documents across the business including:

• Allowing assignment of meta data or properties
• Document Templates that the content will be based on
• Workflows available for items of this content type. These can be defined to start automatically on a selected action, or through user selection
• Information management policies (content review/expiration scheduling, document auditing etc)

eFLOW repository for SharePoint

eFLOW repository for SharePoint seamlessly integrates the document capture and data capture processing abilities of the eFLOW platform with Microsoft SharePoint, giving an end to end solution for capturing and storing data.

Enterprise Connector

The enterprise connector re-uses data captured as part of the eFLOW processing workflows, to automatically store documents into the appropriate location within the SharePoint taxonomy and assign any metadata information needed for the content type.

Content Type Search

The TIS Content Type Search integrates with SharePoint Content Types to offer a customised search interface, optimised for repository searching:

• In-context searching based on SharePoint Content Types
• Each Content Type has a specific search interface
• Less time taken to search for content
• Enhances the out of the box SharePoint “Content” search

The Benefits:

• Leverage existing investment in Microsoft Technologies
• Images scanned as part of a data capture process are automatically archived
• Extensible to include Fax, Email, File Share and other content sources

eFLOW classifier for SharePoint

eFLOW classifier for SharePoint lets information managers centrally define the attributes and behaviours of all corporate document types. By synchronising this information with the eFLOW Smart document classification engine its offers an automated mailroom for both incoming and outgoing documents.

The classifier, by using the content stored in SharePoint, has a continuous self learning cycle to ensure that any new document types are recognised, thereby administration overheads are reduced.

Combining classification with data capture enables information to be automatically captured during the process, which can be used to update line of business systems (e.g. ERP) and also to determine the repository storage location and metadata.

The Benefits:

All of the eFLOW repository benefits plus:

• Reduces the ongoing administration costs through self learning document classification
• Administration complexity and cost is cut through centralised configuration of the information lifecycle

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